Tag: hr strategy

Building Your Talent Pipeline for Future Needs

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Successful organizations include Human Resources as part of their strategic planning team. HR, as a partner in the company’s plan, can execute recruiting and employee retention plans, develop timelines and assist in budgeting for new hires. Ensuring that the talent pipeline contains an adequate number of qualified candidates requires workforce planning.

Identify Critical Skills

Identify critical jobs – jobs that must be performed well for the company to succeed. These positions often reside in the conduct of everyday business rather than in upper management. They could be new positions and skills based on future company initiatives. Companies need to identify, attract and develop candidates for the critical skills pipeline.

Assess Talent Pools

Now that you’ve identified current and future skills requirements, take inventory of what you already have. Once you’ve identified the critical skills the company needs, create a profile of the ideal employee for that position and take a look at current employees that could fill critical roles and those who should be included in the critical talent pipeline. Use the profile to identify external candidates as well.

Perform a Gap Analysis

When HR is part of the strategic planning team, they become aware of future plans to upgrade a computer system or to open new warehouses. Many of the initiatives mentioned as part of a five-year plan will require specific talent and staffing requirements. The qualifications and number of positions required to support future business development and the current expertise will expose the gap in staffing.

Track Development of Internal Employees with Critical Skills

Those candidates that fit the profile for specific critical skills should be offered development in order to reduce the chance of turnover and to make them more valuable to the company. Regular assessments can provide an indicator of critical skills development.

Create an External Critical Skills Candidate Pipeline

External candidates with the required skills and competencies should be viewed as potential hires for critical roles. The staffing challenges that come with new technology or economic fluctuations can be successfully managed with a well-tended talent pipeline.

How Much Flexibility is a Good Thing When Attracting Top Talent?

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image_09Businesses are only as good as their employees. In order to be the best, companies must hire the best. Sometimes, acquiring top talent requires significant time, patience and a creative mindset.

The best employees on the market know their worth. They look for ideal positions and can usually demand that. Therefore, when a business is seeking one of these highly talented individuals, that business must offer more than what they currently have. The top choice for today’s companies is workplace flexibility.

What Is Workplace Flexibility?

A flexible work environment hands over the reins to employees. They may be able to set their own hours. Some may feel more productive in the early morning or late in the evening. Some employees may wish to work longer hours on a daily basis in order to have more time off each month or even every week. Still, others may opt to telecommute full or part-time. Offering this type of flexibility has been proven to attract and retain better employees.

Why Offer Flexible Hours?

Aside from being an intangible benefit to employees, a flexible work environment is smart money for employers. This is especially true when full-time telecommuting is an option. Workers who perform their duties at home save the business on the cost of supplies, energy and even insurance. Likewise, employers can hire all over the world. This broadens the pool of applicants, but it also can lower salary requirements. Whereas a top-notch marketing executive in New York City can easily command over six figures, that same employee in Mid-Missouri tops out at about $60,000.

Is There Such a Thing as Too Much Flexibility?

One issue that employers may run into is offering to be too flexible. Not every employee is cut out for telecommuting. Those that need to be managed closely, have difficulty meeting deadlines or are easily distracted may need the cocooning of a traditional 9 to 5 job. However, those employees also are unlikely to be among the talented few. It is far better for employers to risk offering workplace flexibility to attain and retain the best and the brightest than to risk losing them to a competitor.

Ways to Promote a Spirit of Teamwork in Your Organization

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image_017Teamwork is something that, at least on the surface, every business says they value. However, teamwork is more than a buzzword to be used in recruitment; it is a vital element of success, and Stanford Business School even believes that it can boost manufacturing productivity [1]. In any industry or field, your organization can promote a spirit of teamwork through each of the following ways.

Encourage Social Interaction

Goofing off on the company dime is generally something that is frowned upon, but many businesses actually see an increase in productivity if they allow for social interaction during office hours. Rachel Rodriguez, writing for CNN, says that a weekly happy hour, game hour or craft day can boost creativity and teamwork [2]. This may be especially true in work environments where isolation is normal, such as in computer programming or accounting.

Create a Team Structure

In large corporations, employees can often break off into individual cliques, which may cause some personnel to feel left out. In order for the whole company to benefit, it may be necessary to create a team structure, putting staff into set teams of a specific number. These teams can collaborate, share responsibilities and inspire one another. At Microsoft, teams are limited in size. Peter Drucker of Microsoft says, “Teams work best when there are few members…if a team gets much larger it becomes unwieldy [3].” This advice might encourage your business to create teams of up to 15 people, but no larger.

Encourage Free Speech

The natural power differences in a typical business leave some employees afraid to speak up against changes, increased production demands or new strategies. However, the best teams function when everyone feels like they can contribute and voice their opinions. Encouraging free speech is key in order to enjoy the results of “higher trust, increased productivity and rich creativity,” according to an article in the New York Times [4].

Businesses that foster a spirit of teamwork can see major benefits in the workplace. An organization that wants to improve teamwork might encourage free speech, create a formal team structure and encourage social interaction.

[1] https://www.gsb.stanford.edu/insights/encouraging-teamwork-can-boost-manufacturing-productivity

[2] http://www.cnn.com/2013/03/29/living/play-at-work-irpt/

[3] http://business.time.com/2013/07/17/microsofts-new-mission-to-create-real-teamwork-not-just-teams/

[4] http://www.nytimes.com/2014/04/13/jobs/want-teamwork-encourage-free-speech.html?_r=1

Refining Your Brand Mission to Improve Morale and Productivity

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image_27When your organization could use a boost in morale and productivity, one way to do so is to redefine your brand mission. Every brand should have a mission, vision and goals. While these are typically developed at the same time as the product or near its release, you can redefine them at any time. Redefining your brand mission takes a team effort, but the results are well worth it in the end.

Defining Your Brand’s Mission

According to this article, it is easier to redefine your brand’s mission once your vision and goals are clear and established [1]. Your brand’s mission is the how-to guide for advancing your goals and vision. The best time to redefine your brand’s mission is when there is only slow or halting progress toward your overall goals. Low morale and poor productivity are often symptoms of slow goal achievement. A better how-to guide can inspire your staff to get working again toward your organization’s goals.

Including the Four Key Components

Your brand’s redefined mission should be able to inspire your staff and encourage them to make positive progress toward organizational goals. The mission statement must also be reasonable and plausible as a “smart” objective. Dave Smith from Inc.com explains that there are four key components to your brand’s redefined mission statement [2]. These components include value, inspiration, plausibility and specificity. Each of these ideas should revolve around your brand’s key theme.

Creating a Clearly Redefined Brand Mission

A redefined mission statement should ideally be a single sentence that every member of your staff can learn by heart. In the best of all worlds, you company’s mission statement could double as the product’s slogan. The statement should be memorable and effective, leading back to your roots as to why you developed the brand in the first place. If you choose a short-term mission statement, redefining it will need to be a regular part of your work. This is because the improved morale and productivity will allow you to achieve the goals as stated in the mission. A long-term mission statement will need to use language that allows for organizational growth.

[1] http://www.sustainablebrands.com/news_and_views/brand_innovation/amon_rappaport/how_define_%E2%80%93_align_%E2%80%93_your_brands_purpose_vision_missi

[2] http://www.inc.com/ss/5-tips-on-developing-an-effective-mission-statement

How Members of the Baby Boomer Generation Can Learn Tech Speak from Millennials

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image_04As the Millennial generation enters the workplace in numbers large enough to overtake the Baby Boom generation, there can be a communications chasm between the two groups. Millennials have grown up with in-hand technology, including smartphones and tablets. The Baby Boom generation has had to actively embrace these tools, especially when it comes to using them in the workplace. Forging that communications gap can be done by getting the members of the two generations together in a variety of situations. The Baby Boomers can learn tech speak from Millennials using these three strategies.

Exploit Similarities

One way to get Baby Boomers to start using tech speak is to explore the similarities between talking about tech and talking about any other specialized field of knowledge. Every industry has its own lingo. Take advantage of the similarities by engaging Baby Boomers with Millennials in familiar situations. What used to be a “conference call” may now be referred to as “Skyping,” for example. Moving about on a website used to be called “tabbing” or “paging” but now is just “scrolling.”

Mentoring Programs

Mentoring programs are a great way to get people of different experience levels working together. A member of the Baby Boom generation can be paired with a Millennial for practice opportunities to learn about tech speak. Millennials will benefit from the increased face-to-face interactions as much of their world revolves around digital communications. These mentoring programs do not only have to be among coworkers but can also include college and even high school interns who come into your organization for short periods of time.

Teamwork

Effective engagement can also take place through teamwork. Placing members of different generations into the same working teams in your organization can help everyone to learn each other’s styles of communication. While Millennials often see communication as a way to convey bits of information, the Baby Boom generation may see communications as a way to get to know another person. These ideas can be meshed by having people interact in a variety of ways in the workplace. Seeing a project through from start to finish enhances communication.

 

The Advantages and Disadvantages of Checking Applicant Social Networking Profiles

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image_01Hiring a new employee takes a considerable investment of your organization’s time, energy and resources. CareerBuilder’s annual social media recruitment study found that the number of employers taking to the web to research applicants has steadily risen over the past few years — from 43 percent in 2014 to 52 percent in 2015 [1].

As you investigate each applicant’s transcripts and professional references, you might have also considered checking their social networking profiles. Social networking sites like Twitter and Facebook are used by billions of people around the world for personal and professional reasons. Before you decide to take a look, consider the advantages and disadvantages of checking the profiles of your applicants.

Personality Type

Looking at an applicant’s profile on social media can give you an idea of the person’s personality type. If the person applied for a job where the workweek is long and he or she will be on call for nights and weekends, you may find it useful to know whether the person spends their weekends partying or participating in community events.

Professionalism

You may also want to check out a person’s profile and see what he or she has to say about current and former employers. Many jobs require a sense of confidentiality or at least a sense of respect. If the person makes accusations or generally speaks badly of their coworkers, employees or supervisors at their current job, the person could also do the same when working for your organization.

Privacy Rights

Every person has a right to privacy. When you go looking for a person’s profile that mostly deals with private or personal concerns, you could be facing a situation of legal repercussions. An applicant could reasonably argue that what they do on their own time as their leisure and personal pursuits are not within the realm of an employer’s interests.

Potential for Discrimination

Looking at an applicant’s profile and deciding not to continue pursue that person as a candidate could result in your organization facing discrimination claims. Social media profiles show plenty of personal information about a person, including their sexual orientation, gender identity, age, handicap, religion, race and ethnicity. Employers cannot use any legally protected information such as these items when making hiring decisions about a job applicant.

[1] http://thehiringsite.careerbuilder.com/2015/05/14/employers-checking-candidates-social-media/

Five Benefits of Having Walking Meetings Outside of the Office

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image_011The sit-down meeting may be a basic part of how your organization gets things done, but consider whether it really improves your organization’s productivity. The human body does some of its best thinking when moving. Researchers at Stanford University found that the creative output of people increases by an average of 60 percent when they are walking [1]. Consider these benefits of having walking meetings outside of the office.

Fewer Interruptions

During walking meetings, employees are less tempted to whip out their smartphones and catch up on the day’s news or posts from their social media feeds. Outdoor meetings also have fewer interruptions of uninvited guests walking into the meeting room. You may be able to get more done in less time by having a walking meeting.

Better Communication

Walking outside breaks down the barriers between management and employees. Your employees may be able to get their points across more succinctly and quickly than if they were sitting down across a big table from you. While outdoors, people become more relaxed and in tune with their surroundings, making it easier to say what they are thinking and feeling. Jeff Weiner, the CEO of LinkedIn, discovered that with walking meetings, the conversations are more candid—possibly because the two people aren’t making direct eye contact—with minimized distractions [2].

Improved Energy

Many office workers experience the 2:00 p.m. slump. This low-energy time of the day lends itself to poor focus and concentration. Taking your meeting outside of the office and having everyone walk around is an invigorating experience. The fresh air, sunshine and gentle breeze renew everyone’s energy and restore the ability to focus.

Healthier Bodies

Sitting for six hours per day during the workday has been found to increase cholesterol levels, blood sugar and blood pressure. Getting your staff outside and having walking meetings helps add some physical activity to their days. More active employees are healthier and may experience fewer illnesses.

New Ideas

The outdoor environment is always changing. From the leaves on the trees to the birds in the air, no two outdoor meetings will be the same. As your staff engages during walking meetings, the changing scenery may also inspire new ideas and more creative thinking. Your organization can benefit from the increased creativity and the new solutions that such creativity can bring into the workplace.

 

[1] http://www.inc.com/peter-economy/7-powerful-reasons-to-take-your-next-meeting-for-a-walk.html

[2] http://www.business.com/company-culture/walking-meetings-are-your-new-creativity-booster/

Benefits Packages That Attract Members of the Millennial Generation

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image_10In order to attract top-tier candidates for key employment positions, a comprehensive benefits package is integral. However, Millennial candidates may require benefits that are far different from their Baby Boomer counterparts. By understanding what benefits appeal most to the Millennial generation, businesses can put together attractive packages designed to bring in the best talent.

Flexible Hours

In decades past, employees wanted a better work-life balance. Today, it is more about work and life integration, something made possible through flexible hours. Kate Taylor of Forbes writes, “45 percent of Millennials will choose workplace flexibility over pay [1].” Many Millennials would rather take control over their work schedules than be required to clock in and out at the same time each day.

Cash Bonuses

An extensive report by Kleiner Perkins Caufield & Byers reveals that on a global scale, one of the most important benefits to Millennials in the workplace is a cash bonus [2]. Increasingly, Millennials have very little in terms of emergency savings, so a cash bonus can be an important benefit. MarketWatch highlights that up to 34 percent of millennials don’t have any money in their savings accounts at all, indicating a preference or necessity to live monthly or weekly from their checking accounts [3]. Therefore, a cash bonus can provide much-needed financial stability to Millennials.

Ongoing Training and Development

According to Business.com, one of the most attractive benefits for Millennials is ongoing training and development [4]. Many Millennials are not content to simply secure a position; they also want to excel, learn more and be mentored by their superiors. By offering training programs in new areas of the industry or in developing technologies, your business might become more attractive to Millennial candidates.

Flexibility, personal advancement and cold-hard cash come in as three of the top benefits desired by Millennials. This may come as a surprise to HR managers and recruiters who are used to emphasizing health plans and pensions to an older generation of potential hires.

 

[1] http://www.forbes.com/sites/katetaylor/2013/08/23/why-millennials-are-ending-the-9-to-5/#6c7365733d75

[2] http://www.kpcb.com/internet-trends

[3] http://www.marketwatch.com/story/most-americans-have-less-than-1000-in-savings-2015-10-06

[4] http://www.business.com/company-culture/how-are-companies-changing-their-culture-to-attract-and-retain-millennials/

Reasons to Hire Candidates With a Degree Unrelated to Your Industry

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image_013When you are sorting through the applications for a position in your organization, do not automatically exclude the people who have a degree that is unrelated to your industry. Educational and business researchers are increasingly finding that any type of college degree leads to better chances at success in the workplace because college-educated workers are more creative in their methods of thinking. There are many reasons to hire someone with a degree that is seemingly unrelated to the type of job openings you have.

Multiple Perspectives

College graduates with a liberal arts degree must take a variety of courses in order to complete the degree. These students may take everything from history and Asian studies to calculus, chemistry and communications. Hiring these graduates allows your organization to bring someone on board who has the ability to think about issues from multiple perspectives.

Range of Experience

Only 27 percent of college graduates work in an industry related to their degree, explains Outside the Beltway [1]. Today’s engineering majors must complete courses in written and oral communications while English majors are also taking classes in technical writing and computer programs. In dynamic workplaces, a range of experience is often needed in order to solve complex problems that have multiple facets of concern.

No Limits to Problem-solving Approaches

People with an arts degree can bring a creative approach to problem solving. While showing a respect for the scientific process, such people can also bring new ways of thinking about technical and data-oriented problems. Many arts majors learn about long-term planning and goal setting, which can help your organization see the forest through the trees.

Enthusiasm and Energy

Hiring someone with an unrelated degree can add energy to your workplace, explains Louis Catron [2]. These types of employees can be especially helpful during challenging times or times of crisis. A theater major can put on a brave face and deliver disappointing sales earnings to your board of directors while also showing the necessary enthusiasm and energy as part of motivating others to finish a difficult task. The confidence and can-do attitude of people with a range of degrees helps to boost your organization’s morale.

[1] http://www.outsidethebeltway.com/most-college-graduates-have-jobs-unrelated-to-their-major/

[2] http://lecatr.people.wm.edu/majorslearn.html

Keeping Your Information Secure When Employees Connect to the Internet of Things

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image_30The Internet of Things (IoT) is an exciting concept – a future where “billions of things are talking to each other,” as technology consulting company SAP describes it [1]. This trend has been growing at a rapid rate, and you might be surprised to learn that the majority of devices connected to the Internet through your network are not company owned but instead are owned by your employees. When an employee brings in a “smart” device, it starts transmitting and receiving data across your network. These steps can help to keep your confidential and proprietary information secure when your employees are connected to the Internet.

Encourage Employees to Change Habits

Your human resources division should establish a security policy related to the Internet of Things. Some of the most common devices that your employees may be bringing into the workplace that connect to the Internet include wearable fitness trackers, personal smartphones and music players. Your policy might recommend that employees turn off their smartphones and music players during work hours. The phones are constantly transmitting data about the owner’s location, among other pieces of information. Hackers can easily penetrate through the phone’s operating system and into your network.

Use Multiple Layers of Security

Even something as simple as a fitness tracker that is seemingly only used to count steps can be collecting or transmitting data, opening up your network to potential criminals. Make sure that your IT department is employing multiple layers of security. These layers should include strong encryption of data and proper authentication of users trying to access the network. Use gateways and firewalls to stop viruses from getting into your network through mobile devices.

Prepare for Security Breaches

While your organization may not be able to control which employees wear a Fitbit or an Apple Smart Watch to work, you can be prepared for any possible data breaches that occur as a result of vulnerabilities within the network. Consider moving your critical data to the cloud. With cloud computing, your data is always available so that your business can continue operations even if a physical server is hacked. Make sure that your company is not collecting unnecessary data that would be tempting to would-be thieves. All data should be tightly guarded.

[1] http://www.fastcompany.com/3052936/the-future-of-work/how-the-internet-of-things-is-changing-work